How to organize medical records from multiple doctors
Updated June 2026
When your care is spread across several doctors, labs, and hospitals, none of them has your whole history. The fix is to keep your own complete copy, organized so you can search it and hand it to any clinician. Here is a practical way to do it, and how Cellar makes each step faster.
1. Gather what each provider has
Most portals let you download your results, visit notes, and imaging reports. Request anything you do not have; in the US and EU you have a right of access to your records. Photos of paper records are fine.
2. Put everything in one place
Add the files to a single private record. With Cellar you upload them, or forward them to your private Cellar address, and it reads each one, pulling out dates, values, providers, and medications.
3. Organize by time, not by provider
A timeline across all providers is what makes a history readable. Cellar orders everything into one source-linked timeline and links every value back to the page it came from.
4. Make it searchable
Being able to ask how a value has moved, or to find every mention of a medication, turns a pile of files into answers. Cellar answers in plain language, cited to the source.
5. Keep it current and shareable
Add new results as they arrive, by upload or forwarding. When you see a new doctor, share a read-only, time-limited packet they can open without an account.
Common questions
Do I need a record from every provider before I start?
No. Start with what you have. Add more anytime; the timeline fills in as you go.
What formats can I add?
Labs, scans, imaging reports, visit notes, portal exports, and photos of paper, in any language. The original is always kept.
How do I share this with a new doctor?
Create a read-only packet and send a private link. It is time-limited and revocable, and the clinician needs no account.
Bring your records into one place
Cellar reads your labs, scans, and visit notes into one private, source-linked timeline you can search and share with any doctor. Encrypted, and never used to train AI.
Start your record